AI and automation for tradiesKeep field work
and office work connected.

AI for tradies helps with the work around the job. It can follow up a missed call or web enquiry by text or email and ask what the office needs. It can draft a quote from your rate card and prepare the job handover. It can turn photos and a voice note into a completion record, check a job is ready to invoice, and assemble compliance paperwork for sign-off. Approved acknowledgements can go out on their own. A booking or a certificate waits for the person responsible, and so does a quote unless the agreed scope sets rules for routine ones.

It can prepare a draft. From site notes, photos and your approved rate card or price book, a workflow can produce line items, flag what is missing and hold the quote for a person to approve. The agreed scope can set rules for routine quotes; everything else waits. In the workflows we build, it does not set the final price, the margin or the scope, and it does not fill a gap in the specification with a guess. Price, margin and scope stay with you.

It can assemble the draft. Job details, test results and photos can be gathered into the certificate, checklist or report your business already uses, with the evidence stored against the job. For safety documents, the hazards and controls need to come from your people who know the site and the work. The workflow can carry their input into your form, but it is not built to supply it. We build around the forms you already use, and the signature stays with your licensed person.

It cannot do the trade work, and it is not built to take the decisions. The person who prices the job still sets the price and margin. The office manager or dispatcher still decides who goes where and when. The licensed tradesperson still tests and signs, and the technician still checks the completion record before the job closes. The workflow can take on the re-keying between systems, the first draft of a quote or message, and the chasing of missing details. We do not promise time saved or changes to headcount.

The handovers are much the same: an enquiry becomes a quote, a booking, a job, a completion record and an invoice. What differs is the paperwork and who signs it, the licensing behind it, how jobs are allocated across a crew, and how variations are agreed and recorded. An electrician’s test results and certificates, a plumber’s compliance paperwork and a builder’s variations each need their own evidence against the job. We start from your current forms, allocation rules and records, and name who signs what before anything is built.

There is no standard price, because it depends on the handover, the tools and the people. The first conversation is free and takes 20 to 30 minutes. After that, the fee depends on how many systems the job touches, how clean the records are and how many approval points the workflow needs. Scope and fee are agreed in writing before work begins. If the built-in feature in your job software is enough, we will say so. What shapes the cost of AI automation has more.

That is where we start. We check what the current job software already records, which fields and photos the office can see, what permissions each role has and which connection options your plan includes. The crew does not need to be technical. They can keep using the app they know and capture a photo or a short voice note where the tool supports it. Each workflow is tested with representative jobs and the people who will use it before it goes live. Any recommended change is explained first.

Changes and cancellations need an explicit path, agreed before the build. Update the job record, notify the responsible person and stop the old instruction from moving forward to the technician, the materials order or the invoice. A reschedule agreed by text message is a good test case. We agree where that message is recorded and who confirms the new time with the customer. The office keeps the final say on the booking.